We've all encountered it—the customer who insists, "I want more communication." But what exactly do they mean by "more communication"? Is it really about more communication, or is it about something deeper? After years of pondering these questions, it's become clear that when customers ask for more communication, what they truly desire is effective communication. In this blog post, we'll delve into this concept, exploring how to meet customer expectations, avoid communication breakdowns, and foster lasting relationships through clarity and consistency.
Evaluate Your Communication Skills: Take a moment to reflect on your communication with customers. While you may believe you communicate well, there's often room for improvement. Most people fall into this category. Communication breakdowns can lead to misunderstandings that escalate into major issues. How can we prevent this? By striving for effective communication.
Utilize a Unified Communication Platform: In the digital age of 2023, the multitude of communication channels can spark confusion. When everyone uses different methods to communicate, it's a recipe for chaos. The solution is straightforward—find and implement a dedicated platform for customer communication. Make it the go-to channel for all your projects and ensure your customers are well-versed in using it. By centralizing communication, you reduce the risk of messages and emails going unnoticed, creating a single repository of data and contact for everyone involved.
Embrace Clarity: Customers don't necessarily want more communication; they crave clear and understandable communication. Remember, your customers aren't experts in your industry, and industry jargon can bewilder them. Always break down information in a way that's accessible to your customers. From setting expectations to explaining outcomes, clarity is paramount. Never underestimate the power of clear communication—it can be a game-changer for both your customers and your business. Train your team to excel in this area, and the returns will be manifold.
Establish Consistent Updates: Develop a well-thought-out plan for updating your customers. Avoid haphazard updates; instead, adhere to a structured plan. Consistency is key. Walk through your customer experience with your staff and determine what each interaction should entail. When should updates be provided? Analyze past customer experiences to identify what could have improved their journey. Compile this data into a communication update timeline tailored to your company. Remember, it doesn't need to be perfect from the start; it can evolve as your business grows and changes.
When a customer expresses a desire for "more communication," it's essential to decode their underlying message. Have you truly communicated effectively with them? Is this request rooted in emotion rather than a genuine need? Where did the communication breakdown occur? By implementing the strategies outlined in this post, you can create an environment where the plea for "more communication" becomes a thing of the past. Instead, you'll cultivate loyal customers who are eager to work with you because they feel genuinely heard and understood. Effective communication is the foundation of lasting customer relationships.
Understanding Customer Expectations: Effective Communication Is Key